Travel Program Coordinator

Accounts Payable

Job # 1038

Close Date: 10/23/2025

Internal Only

 

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

 

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

 

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

 

(1038) Admin Analyst/Specialist II – Exempt, Travel Program Coordinator, CSU Classification Salary Range: $5,797 - $8,445 per month (Step 1- Step 20), Step placement will be determined based on relevant qualifications and professional experience. Future increases, including step advancement, are subject to union negotiations. This is a full-time, benefited, exempt, permanent position with a one-year probationary period in the Accounts Payable department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits

 Please note that this is an internal recruitment open only to active, stateside, Cal Poly Humboldt Employees.

Position Summary:

This position, under the supervision of the Accounts Payable Manager, provides leadership and program administration for the University’s travel and expense program, including Concur and related systems. The incumbent serves as the campus Travel Program Analyst and CSU Expense Optimization Project Lead, responsible for program administration, compliance, policy implementation, training, and continuous improvement initiatives with broad impact across campus and systemwide.

 

 

Key Responsibilities:

Program Administration and Leadership: - 30%

• Serve as the Concur lead representative and primary campus administrator for the travel program.
• Oversee all travel-related Accounts Payable functions, including reconciliations and vouchering.
• Administer and support CSU and campus travel and business expense policies, ensuring compliance with Chancellor’s Office requirements.
• Provide program leadership for CSU’s Expense Optimization Project, advancing systemwide initiatives to improve efficiency and effectiveness.

Technology and System Oversight: - 30%

• Act as system administrator for Concur and related travel applications
• Lead planning, development, and implementation of upgrades, optimizations, and enhancements.
• Coordinate with IT, Chancellor’s Office, and CSU systemwide groups on software implementations and changes.
• Participate in CSU-wide travel administrator/lead meetings and represent the campus on expense optimization initiatives.

Training, Communication, and Customer Support: - 20%

• Develop and deliver training materials, live workshops, and reference guides for faculty, staff, and students.
• Create campus-wide communications regarding policy updates, system changes, and best practices.
• Serve as the primary resource to resolve complex travel issues, provide guidance, and ensure consistent application of policy.

Analysis and Continuous Improvement: - 10%
• Conduct financial analysis of travel and business expense spending at the departmental, campus, and systemwide levels.
• Evaluate existing processes and recommend improvements to enhance efficiency and compliance.
• Provide reporting and analysis to management on travel program performance and system optimization.

Supervision and Other Duties: 10%
• Coordinate, train, and assign work to student assistants.
• Provide oversight to support staff involved in travel audits and reviews.

 

Knowledge, Skills, and Abilities Associated with this Position Include:

As listed in Classification Standards:

• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
• Under general direction, performance of administrative and/or program leadership in a large and/or complex organizational unit with broad impact. Required to assess, formulate, and evaluate the impact of recommended or implemented policies from a strategic and operational perspective. Work requires regular participation in planning and development activities and, as required, independent determination of methods to meet programmatic or administrative goals.
• Influence over key objectives and longer term goals of an organizational unit and/or program with high visibility or broad impact within and outside the organization.
• Independent determination of approaches to project and priorities. Work is reviewed against overall goals and objectives, with full accountability for results.
• Use of appreciable judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures. Precedents and policies to guide development activities may be available for reference.
• Use of appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues.
• Serve as the prime contact for the program, specialty, and/or organizational unit. May manage relationships with outside entities or agencies and manage sensitive information and situations.
• May oversee day-to-day program or organizational unit operations and provide lead work direction to other professional or administrative staff, with accountability for results.

 

 

Minimum Qualifications:

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.

This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

 

Preferred Qualifications:

• Experience in a higher education, more specifically the CSU.
• Proficiency in SAP Concur Travel & Expense (T&E) system, including configuration, troubleshooting, reporting, and workflow management.
• Knowledge of travel and expense policies, compliance requirements, and industry best practices.
• Familiarity with integrations between Concur and financial systems, preferably People Soft
• Ability to manage sensitive financial and personal data with discretion and confidentiality.
• Flexibility to adapt to technology updates and policy changes quickly.
• Ability to train and support employees and managers on Concur system usage and travel policy compliance.

Knowledge of audit and compliance practices related to travel and expense management.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on 10/23/2025

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

 

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

 

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1038-03
Publication Date:  10/09/2025